Copying Outlook Signatures From Other Computer

If you have created Outlook email signatures and you migrated to a new system, these signatures can be copied from the old computer so you can then use the signatures with Outlook on the new system.

The assumption of the example below is that the hard drive of the old system was attached to the new system on drive D.

Because the Signatures folder is a hidden folder, the easiest way to open the folder is to use the command %APPDATA%\Microsoft\Signatures from the Start menu. Please note the difference between older and newer Windows OS (see below):

Windows XP

D:\Documents and Settings\ITNota\Application Data\Microsoft\Signatures

Windows 8.1

C:\Users\ITNota\AppData\Roaming\Microsoft\Signatures

Copy the whole contents of the old directory to the new one. That’s it.

Update older signatures

For signatures created in older versions of Outlook, you should update the signature files so that they use revised HTML code that uses cascading style sheets (CSS). This helps prevent potential problems when switching or deleting signatures in a message.

1. Click the File tab.
2. Click Options.
3. Click Mail.
4. Under Compose messages, click Signatures.
5. In the Signatures and Stationery dialog box, in the Select signature to edit list, click a signature.
6. Click in the Edit signature box, and then click Save.

Further Reading

Copy email signatures to another computer